We make a few group appointments for your hosted buyers each day your hosted buyer group is at the show.
This gives your hosted buyers the opportunity to hear presentations from exhibitors on their stands.
Group appointments are scheduled between 11:00 and 16:00.

Read our guide

To group appointments

Group appointment preferences

On 21 March 2023 we’ll email you to ask for your group appointment preferences.

To give us these, select Group Appointment Preferences from your IMEX account and the hosted buyer group. Search the list of exhibitors in the drop-down menu, select the exhibitor’s name and click Include.

The more you select, the more likely it is we’ll be able to match your preferences. If you have a large hosted buyer group, or multiple hosted buyer groups, we recommend selecting as many exhibitors as possible as we spread out group appointments between exhibitors. You can also select up to five exhibitors you don’t want group appointments with by selecting the exhibitor’s name and clicking Exclude (this is optional).

Complete the Additional Information box with any details that will help us set the right group appointments for your hosted buyer group(s). Click Save and repeat these steps for each of your hosted buyer groups.

31 March 2023 - deadline for selecting your group appointment preferences. You can amend your selection anytime up to this deadline.

Matching your group appointment preferences

While we make every effort to match your group appointment preferences, this is not always possible, particularly if your clients apply late to join your hosted buyer group. Some group appointments may be allocated to your hosted buyer group based on exhibitors’ requests to see hosted buyers from your region.

If you’re representing a hotel chain with properties in fewer than six destinations and have multiple hosted buyer groups, we won’t allocate all your group appointments to those destinations, as we spread out group appointments between all our exhibitors.

Group appointment schedule

To view the group appointments for your hosted buyer group, log in to your IMEX account, select Group Schedule and the hosted buyer group.

Group appointment attendance

If there are any group appointments your hosted buyer group cannot attend, let us know by 19 April 2023.

To Be Decided (TBD) appointments

Group appointments are for a minimum of six hosted buyers. If your hosted buyer group has fewer than six approved hosted buyers, TBD group appointments (except for group appointments on your stand) will be blocked out in your hosted buyers’ schedules. When your hosted buyer group has six or more approved hosted buyers, these will change to confirmed group appointments.

Combined and split group appointments

We may combine hosted buyer groups of fewer than six hosted buyers if they’re from the same company. We may split hosted buyer groups of more than 10 hosted buyers into groups of between eight and 10 hosted buyers to allow them to fit comfortably on to exhibitor stands.

Have any questions? Check our FAQs page or contact us: 

Call: +44 (0) 1273 227311
Email: hosted@imexevents.com